Release notes

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Highlights

• Spacebase MCP server — Connect Claude, ChatGPT, and other AI assistants to Spacebase over MCP and get answers from your live Spacebase data (learn more)
• As-paid short-term lease expense — Recognize short-term lease expense as paid instead of straight-line
• Metric explanations — Info icons on the dashboard and lease summary explain how each metric is calculated
• Excel exchange rate imports — Upload exchange rates as XLSX files, with every row checked before anything is saved
• More reliable AI Lease Abstraction imports — Sections import independently, and the abstraction page shows what you’ve imported

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New features

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Spacebase MCP server

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As-paid short-term lease expense

• Straight-line — Expense is spread evenly over the lease term. This is the default, and existing companies stay on it.
• As paid — Each period’s lease expense equals that period’s cash payment, and no deferred rent is booked. Opening balances such as prepaid rent and initial direct costs are expensed in the first period.

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Month-end impairments for additional costs

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Metric explanations

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Excel exchange rate imports

• Worksheet selection — For workbooks with more than one worksheet, enter the name of the worksheet to import.
• Validation before saving — Spacebase checks every row before saving. If any row has a problem, no rates are saved, and you see a list of errors to fix before you upload again.

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Improvements

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AI Lease Abstraction

• Independent section imports — Import all data now imports each section independently, so a problem in one section no longer blocks the rest. Sections that need attention stay flagged, even after you reload the page, until you import their items individually.
• Imported values on the abstraction page — After you import a section individually, the abstraction page shows your saved values instead of the AI’s original reading. Lease basics and address imports now return you to the abstraction page.
• Payment periods — The Payment Periods table now shows one row per amount change, matching the expense schedules tab, instead of one row per month.
• Extraction accuracy — Extraction now imports the lease name, returns the payment due day stated in the lease, and links citations more precisely to the correct source document. Area names that don’t match an area on the lease are flagged instead of being applied to every area.

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AI Assistant

• Help Center answers — The assistant now searches the Spacebase Help Center and links to the relevant articles when you ask how-to questions.
• Sidebar reliability — The assistant sidebar now loads entirely from Spacebase, so it works on networks that block third-party content.
• Model upgrade — Upgraded the AI models behind the AI Assistant and AI Lease Abstraction.

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Lease files

• View PDFs in your browser — Lease PDFs now open in your browser instead of downloading, and milestone file links open in a new tab.

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Reports

• TI Allowances report — Added Requested, Received, and Remaining Balance columns, matching the lease’s TI allowances tab.
• Custom journal entry exports — Added and updated client-specific journal entry export formats.

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Exchange rates

• SFTP rate feeds — Improved handling of exchange rate files delivered by SFTP. Monthly average rates that Spacebase generates automatically now refresh when the underlying rates change.

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Bug fixes

• Corrections to backdated modifications — Fixed an edge case where correcting an error in a modification with a GL start date after its effective date could leave out that modification’s catch-up entries.
• Corrections to abandonments — When an error correction to an abandoned lease changes how the lease liability is split between current and noncurrent, Spacebase now books the reclassification between those accounts. The total lease liability is unchanged.
• Additional costs — Fixed an error that could occur when saving an additional cost’s initial version.
• AI Lease Abstraction — Fixed an error when importing long expense schedules from the abstraction page.
• Areas — Fixed the areas pages failing to load for draft leases with an area end date that hasn’t been set yet.
• Custom reports — Fixed various issues in client-specific custom reports.

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Highlights

• Independent AI controls — Enable AI Lease Abstraction and the AI Assistant separately
• Upcoming critical dates on the lease summary — See a lease’s next ten critical dates at a glance
• AI Lease Abstraction import tracking — See which items you’ve imported, and import expense categories due

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New features

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Independent AI controls

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Upcoming critical dates on the lease summary

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AI Lease Abstraction updates

• Import tracking — After you import a section, you return to the abstraction page. Imported items show a badge, and each section shows how many of its items you’ve imported.
• Expense categories due — Extraction now captures expense categories due, shown in a new section above Expense Schedules with an import link for each item.
• Document viewer — Jump to a page by number, and open a sidebar of page thumbnails to move through the document.
• Section navigation — Jump to any section, including Lease Basics, from the section navigation.
• Published leases — Import all data is turned off for published leases. You can still import individual sections.

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Improvements

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AI Lease Abstraction

• Extraction accuracy — Expense schedules now get short labels instead of long descriptions that were cut off. Standard “payable in advance on the first day of each month” clauses extract correctly, and estimated or contingent dates (such as “July 1, 2026 or upon completion”) are captured as calendar dates.
• Document processing — Large PDFs and Word documents with irregular internal structure now process reliably.

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AI Assistant

• Document search — The assistant now searches a wider set of document passages and pages through results, so answers draw on more of your lease documents.

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Lease administration

• Active and expired areas — Area lists on leases and in the abstract builder are now split into separate active and expired tables.
• Area names on critical dates — Every critical dates table now shows the related area names next to the category.
• Full file names — File tables now wrap long file names instead of cutting them off.

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Accounting

• Chart of accounts access — Users who can view company settings can now view the chart of accounts.

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Bug fixes

• Terminations after large impairments — Terminating a lease whose impairment exceeded the right-of-use asset balance now produces balanced journal entries and releases the remaining balances to gain or loss, instead of leaving the accounting lease invalid.
• Same-month impairments — Fixed an edge case where an impairment dated in the same month as the accounting lease’s previous snapshot could carry opening balances, such as accrued or prepaid rent, into the new schedule twice.
• File uploads — Fixed an issue where some lease file uploads were blocked.
• AI Lease Abstraction — Fixed the source PDF not displaying on the abstraction page.
• Custom reports — Fixed various issues in client-specific custom reports, including timeouts on large portfolios.

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Security

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Highlights

• API webhooks — Get notified in real time when your Spacebase data changes (learn more)
• Portfolio Amortization Schedules report — Export every active accounting lease’s full amortization schedule to a single Excel workbook
• Error-correction versions for additional costs — Correct historical additional cost data on accounting leases without a remeasurement
• AI Assistant accounting tools — Ask the assistant for amortization schedules and journal entries, including from prior snapshots
• Security enhancements — A broad program of platform security upgrades

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New features

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Webhooks

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Portfolio Amortization Schedules report

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Error-correction versions for additional costs

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Improvements

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AI Assistant

• Amortization schedules — Ask the assistant for the amortization schedule of an accounting lease — the current snapshot or any prior one — and receive it as a CSV attachment. Snapshot identifiers now appear in the accounting lease history so you can reference a specific version.
• Journal entries — The assistant can return a lease’s journal entries in the standard format or your company’s custom format, attaching larger sets as CSV files.

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AI Lease Abstraction

• Model upgrades — Upgraded the underlying AI models for higher extraction accuracy.
• Long-running extractions — Fixed timeouts on large document sets so extractions complete reliably.

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Accounting

• Full-precision carry-forward — Accrued rent, initial direct costs, incentives, and right-of-use asset adjustments now carry forward at full precision across lease modifications, eliminating small rounding differences.

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Reports

• Deposits report — Added Lessee and Company Code columns.

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Security

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Improvements

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AI Lease Abstraction

• PDF export — A new Download PDF button on the abstraction results and version pages exports the extracted abstract as a styled PDF, including expense schedule payment periods and calculated critical dates.
• New extraction engine — Document processing moved to a new extraction engine for faster, more reliable results, and extraction now cites source text verbatim and reconciles amendments and extensions into the current effective lease state.

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Help Center

• New Help Center — Support links throughout the app now open the new Spacebase Help Center — the site you’re reading now — with expanded documentation across all modules.

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Bug fixes

• Lease expirations — Fixed an edge case where accumulated amortization could be double-counted on certain accounting lease expirations.
• Rollforward report — Fixed how termination cash payments are reported in the rollforward.
• Lease abstract Excel export — Abatement credits are now subtracted from the correct period and undated escalations are applied in chronological order, so the Expense Amounts sheet reconciles with the abatement and adjustment sheets.

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Highlights

• AI Lease Abstraction, refreshed — A redesigned abstraction results view with a sticky document viewer, version management, and clearer import feedback
• Custom fields for lease files — Define your own fields for lease files and fill them in right from the abstract builder
• Accounting policy files — Upload and store your accounting policy documents in Spacebase
• Report date filters — Scope the Deposits and TI Allowances reports to a specific date range
• Smarter AI Assistant — Ask the assistant about headcount, seat utilization, and capacity across your portfolio

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New features

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AI Lease Abstraction enhancements

• Sticky document viewer — The source document stays in view as you scroll through extraction results, so you can check the source without losing your place.
• Version management — View any extraction version without reloading the page, and delete versions you no longer need.
• Clearer “Import all” — Importing all sections now confirms which sections imported successfully and clearly flags any that need to be imported manually.
• More reliable imports — Critical dates now import in the correct order so dependent dates resolve correctly, and AI-imported expense abatement dates carry the right format into the form.

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Custom fields for lease files

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Accounting policy files

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Report date filters

• Deposits report — Add optional start and end dates to scope the report to a time window. Each row (payment due, return due, and burndown adjustments) is filtered by its own due date, and the date range is reflected in the file name.
• TI Allowances report — Add the same optional start and end date filters to scope allowance and payment activity to a chosen period.

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Improvements

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AI Assistant

• Portfolio seat insights — The assistant can now answer questions about headcount, seat utilization, capacity, and per-seat space across your portfolio, and rank or sort leases by seat data. Available for companies using the headcount module.

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Search

• Direct lease navigation — Selecting a lease or accounting lease from the search bar now takes you straight to that record, even when several leases share the same name. Previously, duplicate names dropped you on the search results page instead of the lease you picked.

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Abstract builder

• Clear default clauses — The option to clear default lease clauses is now a top-level button, making it easier to find.

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Bug fixes

• AI Assistant — Fixed a visual glitch where a stray colored sliver could appear in the navigation bar while the AI Assistant sidebar was open.
• AI Assistant — Fixed an issue where the assistant sidebar could get stuck after a session became stale; it now recovers automatically.
• Deposits Report — The Return amount now reflects burndown adjustments instead of always showing the original deposit amount.
• Lease Modifications & Impairments — Fixed an issue where an earlier impairment on a lease’s additional costs was not carried forward to a later modification, which could overstate the asset balance. Modifications now account for all prior impairments.
• Report Downloads — Fixed an issue where downloading certain reports to Excel could fail when the underlying data contained special characters. Those values are now cleaned automatically so the export completes.
• Uploaded Images — Fixed an issue that could prevent user-uploaded images from displaying.

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Security

• Framework Security Patch — Applied a security update to address a recently disclosed vulnerability in the underlying web framework.

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Highlights

• Redesigned AI Assistant — A new slide-out sidebar, accessible from the “Agent” button in the navbar, replaces the previous dashboard, lease, and support chat surfaces with a single unified assistant
• Expanded AI Capabilities — The assistant can now generate downloadable reports, search help articles, query past critical dates, and convert expenses between currencies
• AI Lease Abstraction Enhancements — Improvements to the AI lease abstraction workflow for faster and more reliable extraction
• Finance Lease Residual Value & Depreciation End Date — New optional fields on finance leases let the right-of-use asset depreciate past the lease end date down to a residual value
• Streamlined Lease File Ingestion — Redesigned ingestion status display with the ability to re-trigger processing on individual files

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New features

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AI Assistant Sidebar

• Slide-out Panel — Opens on the right side of the screen with a smooth animation. Press ESC or click the backdrop to close. Expands to full-screen on mobile.
• Start Screen Prompts — Suggested prompts on the start screen help you get going quickly.
• Compact Theme — A tighter visual style optimized for the sidebar layout, with improved table scrolling for wider results.
• Unified Access — A single AI access permission now controls availability of all assistant features across the app.

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AI Lease Abstraction Enhancements

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Finance Lease Residual Value & Depreciation End Date

• Residual Value — The estimated value of the underlying asset at the end of the lease. When set, it reduces the depreciable basis of the right-of-use asset and is booked as a residual value debit at lease expiration.
• Depreciation End Date — An optional override that lets the right-of-use asset continue depreciating past the lease end date. Present-value and interest calculations still stop at the lease end date, but ROU amortization runs through the depreciation end date.

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Improvements

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AI Assistant

• Downloadable Reports — The assistant can now generate and attach CSV reports directly in the chat. Generated files are persisted so you can return to them later.
• Help Article Search — A new tool lets the assistant look up answers in the platform’s help articles when you ask product or how-to questions.
• Document Citations — When the assistant references a source document, it now includes clickable citation links back to the underlying file.
• Improved Reporting — Expanded reporting capabilities for portfolio analysis, including better handling of large result sets.
• Faster Document Search — Document search backing the assistant has been upgraded to use a more efficient index for faster, more relevant results.

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Lease File Ingestion

• Dynamic Status Icon — The previous ingestion status box has been replaced with a compact status icon on each lease file row, with a tooltip showing the current ingestion stage.
• Re-trigger Ingestion — Lease files can now be re-submitted for ingestion directly from the file list when reprocessing is needed.

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Bug fixes

• SSO Login — Fixed issues where SAML single sign-on could fail to redirect users to the correct page after authentication, and corrected handling of SAML attributes.
• Custom Report Downloads — Fixed an issue where custom report downloads could fail due to outdated cookie and session names.
• Accounting Lease Data Export — Fixed an issue where custom journal entry formats were omitted from the accounting lease data export for clients configured with more than one custom format. All custom formats are now included.

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Highlights

• AI Assistant — AI-powered lease analysis, portfolio insights, and in-app support chat (learn more)
• Effective Rent Metrics — New standardized monthly and annual rent calculations across your portfolio
• Lease Map — Improved map display with automatic address geocoding
• Preview Environment — New preview site with SSO authentication for testing upcoming features

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New features

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AI Assistant

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Effective Rent Metrics

• Effective Monthly Rent — Average monthly rent calculated over the full lease term
• Effective Annual Rent — Average annual rent calculated over the full lease term

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Improvements

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Lease Map

• Map Markers — Fixed an issue where Google Maps location markers were not displaying on the lease map.
• Address Geocoding — Lease addresses with missing latitude/longitude coordinates are now automatically geocoded. Existing addresses have been backfilled.

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Disclosures Report

• Sublease Income — The Sublease Income line item in the ASC 842 and IFRS 16 disclosures reports is now automatically populated from lessor accounting lease rental income entries.
• Variable Rent — Fixed an edge case where variable rent amounts could be excluded from disclosure calculations for certain reporting periods.

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FX Movements

• Lease Renewals — Fixed an edge case in foreign currency movement calculations that could affect lease renewals where the GL start date differs from the lease start date.

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Custom Reports

• Journal Entry Exports — Various fixes and improvements to client-specific journal entry export formats.

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Preview Environment

• SSO Authentication — The preview site authenticates via OIDC against the production instance. Use your existing production credentials to log in.
• Streamlined Login — Inapplicable authentication options (Google login, password reset) are hidden on the preview site.
• Production Link — An “Open Production Site” link is available in the account dropdown for quick navigation back to production.
• User Management — User creation and editing is managed through the production site. These options are disabled on preview.

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Bug fixes

• Lease Modifications — Same-Day Dates — Fixed a restriction that prevented the GL start date and effective date from being set to the same day as the previous snapshot when creating a lease modification.
• Projected Headcount — Fixed the projected headcount end date for Locations, which was too short. It now extends to 10 years from the current date.
• Accounting Payments Report — Fixed an error that occurred when a lease snapshot included a termination payment. The report now correctly uses the payment date for currency conversions.
• Duplicate Accounting Records — Resolved an issue where accounting expenses were generated incorrectly when a snapshot started multiple days after the previous snapshot’s expiration.
• Partial Termination Accounting — Fixed an issue with straight-line lease expense calculations that caused invalid leases for some partial terminations.
• Prorated Termination Payments — Fixed an issue with the final accounting record for leases with prorated termination payments.
• Custom Report Fixes — Fixed various minor issues in client-specific custom reports.
• Excel Export — Fixed an issue where exporting data to Excel could fail when certain non-text values were included.
• Login Redirects — Fixed an issue where certain characters in redirect URLs could prevent you from being sent to the correct page after logging in.
• Transaction Task Notifications — Fixed an issue where email notifications were not being sent when a task was marked as completed in the Transactions module.
• Transaction Task Updates — Resolved an error that could occur when updating a personal task in the Transactions module.
• Accounting Settings Help Text — Corrected a typo in the accounting settings help text.

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Security

• Framework Security Patch — Applied a security update to address a recently disclosed vulnerability in the underlying web framework.