Dashboard metrics

Lease metrics summarize your lease-administration data. Start with the exact metric label: Current Rent, Effective Rent / Year / Unit, and Effective Monthly Rent / SQFT do not all use the same inputs. Dashboard layouts and available metrics vary by property type and company configuration. Choose the comparison you need, then use the metric descriptions below when requesting changes to your company’s dashboard configuration.

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Current versus effective rent

Current annual rent per square foot = Annualized rent for the current rent period ÷ Current square feet Spacebase annualizes current-period rent using the lease’s rent frequency: monthly × 12, quarterly × 4, semiannual × 2, or annual × 1. This shows the current rent level; it is not a forecast of the next 12 months with every future increase included. Effective annual rent per square foot = Average annual rent over the term ÷ Average square feet over the term Average annual rent is total recorded rent over the term divided by the term in years. Average area accounts for changes in area over time. If your company uses the current-term setting, the applicable current term is used instead of the original full term.

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Example: a rent increase

A two-year lease covers 10,000 square feet throughout. Monthly rent is $10,000 in year one and $12,000 in year two. There are no abatements or other rent adjustments. Effective rent spreads the recorded rent across the term. Current rent shows the rent level for the current period.

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Common rent and cost metrics

The Current Monthly Rent / SQFT family uses current rent-period expenses divided by current area. For leases with a quarterly or other nonmonthly rent frequency, use the annual metric to make a consistent comparison across leases.

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Space and occupancy metrics

For portfolio effective rent per unit, Spacebase divides the combined average annual rent by the combined average area. This is area-weighted, rather than a simple average of each lease’s displayed rate.

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Choose a useful set of metrics

• For rent comparisons, use current annual rent per unit, effective annual rent per unit, and size.
• For budgeting, use current fiscal year rent, operating expenses, and total cost.
• For space planning, use headcount, capacity, utilization, and cost per seat.
• For contract review, pair expiration and notice dates with current rent and total rent over term.

Before investigating a difference, confirm the selected leases, expense categories, currency, units, term dates, area changes, and rent frequency. Rent abatements affect rent metrics when recorded in the underlying rent data; an allowance recorded elsewhere is not automatically a reduction to every rent metric. Subleases can be shown as negative cash flows in portfolio metrics. A zero per-unit result can indicate missing or zero area rather than free rent. Review the underlying lease data and expense categories before using the metric for a decision.