The Retail Sales Module in Spacebase is designed to support retail lease management workflows, including percentage rent tracking, sales imports, and portfolio-level reporting. The module allows organizations to manage retail-specific lease clauses, monitor tenant sales activity, and automatically calculate percentage rent expenses once contractual thresholds are reached. This functionality is particularly useful for retail portfolios, shopping centers, malls, and other commercial environments where lease payments are partially tied to tenant sales performance.Documentation Index
Fetch the complete documentation index at: https://docs.spacebaseapp.com/llms.txt
Use this file to discover all available pages before exploring further.
Percentage Rent Overview
Percentage rent clauses are commonly included in retail commercial leases. These clauses allow landlords to collect additional rent based on a tenant’s gross sales, in addition to fixed base rent. Spacebase supports percentage rent tracking and calculations directly within the lease and portfolio management workflow.What is percentage rent?
What is percentage rent?
Percentage rent is additional rent paid by a tenant once their gross sales exceed a specified breakpoint or threshold defined in the lease agreement.
Where is the Percentage Rent functionality located?
Where is the Percentage Rent functionality located?
For leases with the property type set to Retail, a dedicated Percentage Rent tab is available on the Finance tab.Percentage Rent schedules can also be added manually when creating expense schedules.
Does Spacebase automatically create percentage rent expenses?
Does Spacebase automatically create percentage rent expenses?
Not immediately. After the Percentage Rent schedule in a Retail Lease type is configured and saved, Spacebase will display the lease terms but will not generate expenses until sales exceed the defined breakpoint.
Percentage Rent Schedules
Percentage Rent schedules define how percentage rent is calculated for a lease. These schedules are similar to standard expense schedules but are specifically tied to retail sales performance and lease-defined percentage rent clauses.What breakpoint types are supported?
What breakpoint types are supported?
Spacebase supports two breakpoint types:
- Sales Total Breakpoint (Artificial Breakpoint)
- Base Rent Breakpoint (Natural Breakpoint)
What is a Sales Total Breakpoint?
What is a Sales Total Breakpoint?
A Sales Total Breakpoint, also referred to as an Artificial Breakpoint, is a negotiated gross sales threshold that a tenant must exceed before percentage rent becomes payable. This threshold is manually agreed upon between the landlord and tenant and does not follow a predefined formula.
What is a Base Rent Breakpoint?
What is a Base Rent Breakpoint?
A Base Rent Breakpoint, also referred to as a Natural Breakpoint, is automatically calculated based on the lease’s annual base rent and percentage rent rate. This approach is commonly viewed as a more standardized or equitable method because percentage rent only begins once the landlord has effectively recovered the annual base rent through tenant sales.
How is the Natural Breakpoint calculated?
How is the Natural Breakpoint calculated?
Spacebase automatically calculates the breakpoint using the following formula:Sales Total Breakpoint = Annual Base Rent ÷ Percentage RateExample:
- Annual Base Rent: $100,000
- Percentage Rent Rate: 5%
- 2,000,000
How do users configure a Percentage Rent schedule?
How do users configure a Percentage Rent schedule?
When setting up the schedule, users select the breakpoint type and enter the required lease terms. Once saved, the Percentage Rent terms are stored and displayed within the lease.
Monthly Sales Tracking
Spacebase allows users to track and manage monthly retail sales activity directly within the lease. Sales information drives percentage rent calculations and associated expense generation.How are sales amounts entered?
How are sales amounts entered?
Users can enter monthly sales amounts manually or import sales data using CSV files.
What happens when sales are below the breakpoint?
What happens when sales are below the breakpoint?
No percentage rent expense is generated while cumulative sales remain below the lease-defined breakpoint.
What happens when sales exceed the breakpoint?
What happens when sales exceed the breakpoint?
Once sales exceed the breakpoint threshold, Spacebase automatically generates a Percentage Rent Expense based on the configured lease terms and percentage rent schedule.
Retail Sales Module
The Retail Sales Module provides portfolio-level visibility into retail sales performance and percentage rent activity across multiple leases. This module consolidates sales and percentage rent information from individual lease records into centralized reporting and operational views.Where does the Retail Sales Module pull its data from?
Where does the Retail Sales Module pull its data from?
All metrics and monthly sales totals are pulled directly from the Percentage Rent tabs associated with each lease.
Can sales data be imported in bulk?
Can sales data be imported in bulk?
Yes. The Retail Sales Module includes a portfolio-level import option that allows users to upload sales data in bulk for multiple retail leases simultaneously.
Reporting
Spacebase includes reporting functionality to support retail lease analysis, sales tracking, and percentage rent calculations.What retail sales reports are available?
Monthly Sales Report (PDF) Located under PDF Reports, this report provides a monthly summary of sales activity for a retail lease across a selected date range. Sales and Percentage Rent Report (Excel/CSV) Located under Excel/CSV Reports, this export includes:- Sales amounts
- Percentage rent calculations
- Percentage rent due amounts
- Selected reporting periods across all retail leases